As your entrepreneurial life takes off, you'll find your
business slowly getting cluttered with repetitive,
frustrating (and often time-wasting) tasks. It's all too
easy to lose hours a week — or hours a DAY —
focusing on things that aren't productive, instead of
pouring your energy into profit-producing activities.
Which means, it's critical you recognize the "time
vampires", as Dan Kennedy calls them, and put an end to
them once and for all. Kill them as soon as they start
cluttering your day.
That's why I'm a *huge* fan of outsourcing these tasks so
you can have more fun (and time) in your life. But
outsourcing doesn't always have to be to another person -
it can mean handing something off to software or 3rd-party
systems that handle the heavy lifting.
So with "Organize Your Home Office Day" recently being
celebrated, I thought it would be the perfect time to share
three of my favorite kick-butt, time-saving tools with you
in this three-part series...
CLUTTER REDUCER #1: Google Calendar
(http://calendar.google.com)
This totally free tool rocks! I got tired of having
different calendars for different projects - personal one
in Outlook, joint venture projects in Microsoft Groove,
family events on paper, etc. I've been dying for a calendar
system that allows the ultimate flexibility when
collaborating with others, but that also isolates my
personal events. (I doubt my business partners care about
when I'm getting my teeth cleaned at the dentist.)
Enter: Google Calendar! This brilliantly designed,
completely web-based free tool allows you to do all that
and more!
Simply create as many calendars as you need (for example, I
have ones for my joint venture projects, my company, my
family, my personal events, birthdays and more). Each
calendar gets color-coded and then appears (or disappears)
from your master calendar view simply by checking the boxes
on the left.
Now here's the cool part: You can set up "sharing" for
individual calendars and events. Which means my team
members ONLY get access to my JV calendar and company
calendar, while my family has access to the "Zavadowski
Family Events" calendar. And brilliant Google even lets you
control permissions, so your calendar can be "read-only" or
others can add/change events as needed.
Along with TONS of other features (including text messaging
reminders, public shared calendars, multiple views and
more, the possibilities are endless.
If you host weekly team trainings for your downline, why
not create a team calendar that shows all the upcoming
events, along with dial-in information, motivational tips
and more.
Or if you're traveling around hosting live events, you can
even publish your calendar on your website for others to
see.
Or combine both ideas and put your team calendar on your
team training mini-site. The system is virtually limitless!
And one more thing...
If you currently use Outlook (or PDAs requiring Outlook),
but fall in love with Google for its massive collaboration
potential, I recommend a piece of software called "Oggsync"
(much more powerful than Google's free tool currently is).
I use it to sync all of my different events and calendars
between Outlook and Google. With the push of a button,
everything is always up-to-date, whether on my computer, or
on the web.
The importance of Google Calendar is to streamline your
business life. Instead of trying to juggle and remember
events on different calendars (or scraps of paper and
post-it notes), keep everything cleanly organized online
with you, your team and your staff -- all in ONE central,
web-based location. Play around with Google Calendar for 5
minutes and you'll wonder how you ever lived without it.
Stay tuned for Clutter Reducers #2 and #3 which free you
from voicemail and liberate your inbox from spam once and
for all!
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Chris Zavadowski, 2007-2008's Coach of the Year, has gained
top recognition online and offline for his unique ways of
growing businesses with the Internet. For more of Chris'
breakthrough online marketing resources, and to find out
about Clutter Reducing Tools #2 and #3, visit his totally
free blog at: http://www.mlmblog.com/unclutteryourlife.html